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Chapter 5. Creating a Task List > Attaching Hyperlinks to Tasks

Attaching Hyperlinks to Tasks

In addition to storing hyperlinks to Web sites in the Notes field, you can use the Hyperlink field for storing a hyperlink with each task. These hyperlinks are more versatile than those you can store in Notes, for three reasons:

  • To click a hyperlink that is inserted in the Notes field, you must display the Notes field in the Task form or in the Task Information dialog box. If there is a link in the Hyperlink field, it appears as an icon in the Indicator column and you can click it there.

  • The hyperlinks in the Notes field only jump to Internet or intranet sites. With the link in the Hyperlink field, you can do the following:

    • You can jump to other files on your computer, network, and even specific locations within those files (for instance, to a specific task in another project file, a specific cell in an Excel file, a word or section in a Word document, or a slide in a PowerPoint presentation).

    • You can open a file folder (presumably one that contains documents related to the task) and select a file to open.

    • You can jump to another task or resource within the current project and display it in a specific view.

    • You can initiate an email message to a specific addressee.

  • When you define the Hyperlink field, you can browse to find the location of the targeted file or Web site. In the Notes field, you must know the URL for the site.


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