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Lesson 17. Working with Attachments > Editing the Attachment

Editing the Attachment

This is a new feature in Lotus Notes 6 and one we really appreciate, as we feel it's one of the most useful end-user features in 6. Editing an attachment allows you to open the attachment in its originating software, and when you save your changes, Notes automatically saves your changes in the attachment. For example, in previous versions of Notes, if you received an email with a Word document and a request to make changes or edits to that document, you had to open the document in Word, make changes, save the document to your hard drive, create a new mail memo, and send the changes back to the sender. In 6, you simply choose Edit in the attachment properties box, edit the document in Word, click Save, and close Word, and you are automatically returned to the email in Lotus Notes. Press the Esc key and Notes will ask you if you want to save your changes. Click Save. Now you can reply with attachments to that email, and your edited attachment will be returned to the recipient.

If you edit documents and return the edited copy to the sender, it's a good idea to save the document with a different file name. For example, if you receive PressRelease1.doc for your review and you open and edit the document, save it as PressRelease1R.doc so everyone knows that the document has been edited and is different than the document you originally received.


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