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Lesson 3. Opening Existing Drawings > Opening a Copy of an Existing Drawing

Opening a Copy of an Existing Drawing

Opening a copy of an existing Visio document keeps the original file untouched, and opens a named copy of the original file; 'Copy (1) of Drawing1.vsd'. When you do save the file, you are prompted for a new filename. Figure 3.2 shows the New from existing drawing, Choose Drawing command within the Task Pane.

Figure 3.2. Create a new file from an existing one using the New Drawing task pane.

You can also use the Open dialog box to open a copy of an existing drawing document. When you have the Open dialog box, you can select your file as if you were going to open it normally, click the drop-down arrow next to the Open command button, and choose Open, then Copy. Figure 3.3 shows an example of the Open Copy command.

Figure 3.3. The Open as Copy command on the Open dialog box.

Using the New Drawing Task Pane

Visio 2002 sports a new look, feel, and functionality toward opening and creating files using the New Drawing Task Pane. Here, you can create new documents, open existing ones, and even get help from Visio before opening a file. Now, we concentrate on opening existing files. Go to the New Drawing Task Pane as shown earlier in Figure 3.1.

Within the Task Pane, the first category of possible tasks is to Open a drawing. The first three items in the list are your most recently saved files followed by the More drawings…hyperlink.

To open a recently saved file:

  • Choose and click that file, and it opens in the Visio application window.

To open an existing file not in the list:

  • Click the More drawings…hyperlink. This displays the Open dialog box allowing you to navigate and find your document.

To open an existing document not in the Task Pane list:

  • Click the More drawings…hyperlink. The Open dialog box is displayed. Figure 3.4 displays the Open dialog box in detail.

Figure 3.4. The Visio 2002 Open dialog box.

The Open dialog box exhibits some very functional features to assist you in navigating to find your documents.

  • The far left is a familiar Outlook styled task or object bar. It gives you quick and easy access to some special Windows folders such as History, My Documents, the Desktop, Favorites, and My Network Places.

  • The top is filled with individual icons to assist you in quickly navigating documents.

  • The Look in drop-down list box. This feature gives you access to your entire PC's drives and folders in one hierarchy.

  • Following to the right, a leftward pointing arrow gets you back to where you previously came from one level as you navigate.

  • The next icon is a descriptive "X", which is used to delete or move your selected files to the Recycle Bin directly from the Open dialog box.

  • The following yellow folder with the star or asterisk in the upper right corner, enables you to create a new folder in the hierarchy of drives and folders, again, directly from the Open dialog.

  • The next icon is a drop-down button, indicated by the small arrow to the right but noticeably connected to the icon representing a file list. The file list enables you to change the view of the folders and files you are currently looking at. The drop-down button shows a list of views such as Large Icons, Small Icons, and an Icon Listing in the following organized fashion:

    • Details view, which offers the file size, type and last modified date, a Properties view showing you details about a Visio file,

    • Preview, which is an effective way to get a snap shot visual of the document before opening it,

    • Thumbnails, which enable you to view multiple previews at one time.

Figure 3.5 shows an example of the Views drop down button.

Figure 3.5. The Open dialog box has multiple ways to view folders and files.

  • The Tools drop-down button gives you some exceptional functionality for searching for files, deleting, renaming, and printing files, adding a shortcut to the Favorites folder or My Places in Windows 2000 or Millennium Edition. You can map a network drive if you are connected to a network, and to display and allow editing to the Properties of a Visio document. Figure 3.6 shows an example of the Tools drop down button.

    Figure 3.6. The Open dialog box Tools menu command.

  • Centered in the Open dialog box are the drive, folder, and file contents area for you to navigate and select files.

  • Below is the File Name text box.

  • Followed by the Files of type drop-down list box that allows you to change the file format you are viewing, various Visio files for opening, and to open or import a graphic file into a Visio document.

  • Finally the Open button, which does the actual work when you have selected your file.

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