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Chapter 20. Working with PowerPoint Macros > Running a Macro from the Toolbar

Running a Macro from the Toolbar

Macros save time and effort by automating repetitive tasks. The process of invoking a macro, however, can be prohibitive because it requires the use of two levels of menus and a dialog box. To speed up the use of your macros, try assigning them to toolbar buttons with the following steps:

  1. In the presentation that contains the macro(s) you want to assign to the toolbar, choose Tools, Customize to open the Customize dialog box.

  2. Click the Commands tab (see Figure 20.8).

    Figure 20.8. Select Macros in the Categories list to view all the macros available in the open presentation.

  3. Scroll through Categories and select Macros.

  4. A list of your macro names appears in the Commands box. Click and drag a macro name (one macro at a time) up to the toolbar.

  5. When your mouse pointer is on the spot where you want to add the macro button, release the mouse.

  6. Right-click the new button (which appears with the macro name on it, as shown in Figure 20.9), and choose Change Button Image from the shortcut menu.

    Figure 20.9. If your macro name is long, it might be better to have a picture represent the macro rather than to take up a lot of space on the toolbar.

  7. Click to select one of the graphic images from the palette.

  8. Whether your macro name is long (and is wasting toolbar space) or you feel you don't need to see the name to remember which button performs the macro, remove the text portion of the button image. Right-click the button and choose Text Only (in Menus). The text name of the macro disappears, and the graphic image remains.

  9. Click the Close button to exit the Customize dialog box.



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