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Chapter 18. Using Styles, Templates, and... > Formatting Documents with Styles

Formatting Documents with Styles

A style is nothing more or less than a shorthand for formatting: Put a bunch of formatting specifications together, give it a name, and you have a style. If you find yourself applying the same formatting to text throughout a document, use styles to ensure a consistent and professional appearance that's easily modified. Use styles to control the formatting of the following:

  • Heading paragraphs— Whether the headings are chapter titles, section names, product numbers, department names, contract division subtitles—doesn't matter. If your document has a repeating kind of paragraph that's always formatted the same way, create a style for it.

  • Repeating body text— If your document includes repeating body text that requires formatting different from the norm, use a style to format it. For example, if your company name always appears in Arial 12 point, bold, create a style for it. If you have a contract in which party of the first part is always bold, use a style. Similarly, use a style to format italicized telephone numbers in a company phone directory, to highlight company names in a marketing report, or to call attention to negative numbers in a corporate balance sheet.


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