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Chapter 9. Outlook Essentials > Managing Outlook Data Files

Managing Outlook Data Files

Outlook stores all information in a flat-file database—a simple list. In Outlook parlance, each record is an item, and the type of item—e-mail message, contact, appointment, and so on—defines which fields are available for entering and displaying information. Each of Outlook's default folders displays items of a single type, and you can create new folders as well.

Choosing Where Outlook Stores Your Data

When new mail arrives, or when you create and save a new item in one of Outlook's default folders (Contacts, for example), Outlook adds the new item to the location specified as the primary store. That location might be a local file, or it could be a set of folders on a Microsoft Exchange Server. The exact location depends on how you (and, in some cases, your network administrator) have configured Outlook. In most of the examples in this book, we assume that your primary store is a Personal Folders file (with a .pst extension) stored on your local PC.


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