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Chapter 3. Office File Management for Ex... > Setting Up Office File Storage Locat...

Setting Up Office File Storage Locations

Office XP works especially well in the typical well-connected office, making it easy to store and retrieve Office files in a wide variety of locations. You might keep some files on your local hard disk, others on a network file server, and still others on a Web server with Microsoft's SharePoint extensions installed. In an environment this complex, having a well-thought-out storage system is the only way to stay organized.

Choosing a Default Local Storage Location

Three Office versions ago, Microsoft introduced the My Documents folder. The idea was simple: to create a default location for personal data files, making it easier for users to find and back up files they create. In practice, however, the first implementations of this idea were poorly thought out, and most expert Office users simply ignored the My Documents icon on the desktop—or quickly figured out how to delete it. Since its first appearance in 1995, the My Documents folder has evolved into a standard feature of Windows; if you deleted the My Documents folder supplied by Office, you might have been startled to see it reappear when you upgraded Windows. Beginning with Windows 98, in fact, and continuing with Windows ME, 2000, and XP, the My Documents folder has become an integral part of Windows, and that icon on the Windows desktop and in the My Computer window is much more useful.


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