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Chapter 2. Customizing the Office Interf... > Bypassing Menus with Keyboard Shortc...

Bypassing Menus with Keyboard Shortcuts

Office includes a literally overwhelming number of keyboard shortcuts for nearly every task. Some mnemonic shortcuts, such as Ctrl+B (Bold), Ctrl+U (Underline), and Ctrl+I (Italic), are common to every Office application. Others follow Windows standards, such as the universal Ctrl+X (Cut), Ctrl+C (Copy), and Ctrl+V (Paste) shortcuts. Still others give you access to commands that are nearly impossible to access any other way. For example, there's no menu choice in Word to convert field codes to their results; you have to know the shortcuts: Ctrl+6 (from the numeric keypad, not the row of numbers above the QWERTY keys) or Ctrl+Shift+F9.

Office applications are remarkably consistent in their use of keyboard shortcuts, with one notable exception: Outlook is the black sheep, with many, many nonstandard keyboard shortcuts. Throughout every other Office application, for example, you use Ctrl+F to display the Find and Replace dialog boxes; in Outlook, however, that key combination forwards an item via e-mail. To find text in Outlook, press F4, which works as the Repeat key everywhere else in Office.


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