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Chapter 3. Working with Slides in Differ... > Understanding PowerPoint's Different...

Understanding PowerPoint's Different Views

PowerPoint can display your presentation in different views. Each of these views is designed for you to perform certain tasks as you create and edit a presentation. For example, Normal view has the Outline/Slides, Slide, and Notes panes; it provides an ideal environment for creating your presentation slides and to quickly view the organization of the slides or the information in the presentation (using the Outline or the Slides tabs). Another view, the Slide Sorter view, enables you to quickly rearrange the slides in the presentation (and is similar to the Slides view that shares the pane with the Outline tab when you are in the Normal view).

To change views, open the View menu and choose the desired view: Normal, Slide Sorter, Slide Show, orNotes Page.

  • Normal— The default, three-pane view (which is discussed in Lesson 1, "Working in PowerPoint").

  • Slide Sorter— This view shows all the slides as thumbnails so that you can easily rearrange them by dragging slides to new positions in the presentation (Figure 3.1 shows the Slide Sorter).

  • Slide Show— A specialized view that enables you to preview and present your show onscreen. It enables you to test the presentation as you add slides, and it is used later when your presentation is complete.

  • Notes Page— This view provides a large pane for creating notes for your speech. You can also type these notes in Normal view, but Notes Page view gives you more room and allows you to concentrate on your note text.

Figure 3.1. The Slide Sorter view is used to rearrange the slides in a presentation.


An even faster way to switch to certain views is to use the view buttons that are provided along the lower-left corner of the PowerPoint window. These buttons, from left to right, are Normal View, Slide Sorter View, and Slide Show (from current slide) button. A button is not provided for the Notes view.

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