• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint

Changing Views

In Outlook, you are provided with different views that enable you to look at the information in your various folders from a particular perspective. Each view presents the information in a different format and organizational structure.

The easiest way to select the different views provided for each of your Outlook folders is to use a Current View drop-down box that is present on the Advanced toolbar for each folder type (Inbox, Calendar, Contacts, and so on). To open the Advanced toolbar (it doesn't matter which Outlook folder you currently have selected), follow these steps:

  1. Point to the Standard toolbar for an Outlook folder (such as the Inbox) and click the right mouse button.

  2. A shortcut menu appears, as shown in Figure 3.5. Click Advanced. The Advanced toolbar appears.

    Figure 3.5. Right-click the Standard toolbar to access the Outlook Advanced toolbar.

  3. If you find later that you would like to close the Advanced toolbar, repeat steps 1 and 2 to remove the check mark next to Advanced on the shortcut menu that appears.


You Must Open the Advanced Toolbar Only Once After you've opened the Advanced toolbar for a folder, such as the Calendar or Inbox, it will be available for all the other Outlook folders.

Each folder, such as the Inbox, Calendar, Contacts, and so on, has a different set of buttons on the Standard and Advanced toolbars. This is because the commands and features that you access on a toolbar are particular to the folder that you currently have selected.

After you have the Advanced toolbar open, you can change the current view of any folder by clicking the Current View drop-down box, as shown in Figure 3.6. Each Current View box contains views that are appropriate for the currently selected folder on the Outlook bar.

Figure 3.6. Select a view to change the format of the information.

As you can see in Figure 3.6, you can change your view of the Inbox so that you can see the following:

  • Messages— All messages

  • Messages with AutoPreview— Messages and their first three lines of text

  • By Follow-Up Flag— Messages that have been tagged with a follow-up flag

  • Last Seven Days— Messages from the last seven days

  • Flagged for Next Seven Days— Messages tagged with a flag for the next seven days

  • By Conversation Topic— Messages organized by topic

  • By Sender— Messages organized by sender

  • Unread Messages— Unread messages only

  • Sent To— Messages by recipient

  • Message Timeline— Messages arranged in a timeline

Similarly, the Calendar folder, which is arranged in the Day/Week/Month view type by default, enables you to view your appointments and events by Active Appointments, Day/Week/Month with AutoPreview, Events, Recurring Appointments, and several other view types.

You can also change the view type for any of your folders by selecting the View menu and then pointing at Current View. The View list appears at the top of the Current View submenu.

As you work your way through the Outlook part of this book, you'll see examples of some of the different view types as they are used when you are working in Outlook. When you change folders in Outlook, take a quick look at the available views in the Current View drop-down list.

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint