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Chapter 17. Printing in Outlook > Printing Labels and Envelopes

Printing Labels and Envelopes

A handy Outlook feature is the capability to print mailing labels and envelopes from your Contacts list. To take advantage of this feature, you also need to have Microsoft Word installed on your computer. Creating form letters, mailing labels or envelopes is called a mail merge. Basically, in Word, you create some type of main document (such as mailing labels, envelopes, and so on) that holds field codes that relate to the information you keep on each contact, such as name or address.

To actually start the merge process, open your Contacts folder and select Tools, Mail Merge. The Mail Merge Contacts dialog box opens (see Figure 17.4) and allows you to specify both the contacts for the merge and the Word document into which the contact information is merged. Using the option buttons at the top of the dialog box, you can specify that all the contacts or selected contacts are included in the mail merge. If you want to have only certain fields included in the mail merge, you can create a custom view of your Contacts folder (discussed in Outlook Lesson 3, "Using Outlook's Tools") before starting the Mail Merge.


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