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Congratulations! You are about to harness the incredible features and tools of the latest version of Microsoft Office. Office XP provides you with all the applications that you need to do everything from creating letters to balancing your sales books, to managing your contacts, to creating great presentations and Web pages. It's all here: word processing, spreadsheets, databases, personal information management, Web site creation, and much, much more. This book is designed to get you up and running quickly on all the Office applications, such as Word, Excel, Access, PowerPoint, and Outlook, and to make it easy for you to use their basic features and a number of their advanced features.

Microsoft Office XP provides you with all the familiar Office applications and provides you with many new enhancements that make it easier for you to create your various Office documents. Microsoft Office XP includes the following applications:

  • Word— A versatile word-processing application that enables you to create every possible type of document from simple letters to newsletters to reports that include charts and tables.

  • Excel— A powerful spreadsheet program that enables you to create simple worksheets or specialty worksheets such as invoices and financial statements. Excel provides all the tools and formulas for doing simple math or special statistical and financial calculations.

  • PowerPoint— An easy-to-use presentation application that enables you to create eye-catching and impressive slide shows that can be shown from your computer monitor or other video output device. PowerPoint also enables you to print presentation outlines and speakers'notes for your presentations.

  • Access— A relational database application that is extremely powerful, yet very straightforward to use. Access provides several database wizards that help you create your own databases quickly and efficiently.

  • Outlook— A personal information manager that will help you keep organized. Outlook not only helps you manage your contacts, appointments, and tasks, it also serves as your e-mail and fax client.

  • FrontPage— A Web design tool that provides wizards to create several kinds of Web sites. You can quickly create a personal, business, or other type of Web site using FrontPage, and you can include graphics and navigational tools, such as hyperlinks.

Using This Book

Microsoft Office XP 8-in-1 is designed to help you learn the six applications in the Office XP suite. All the most important and useful tasks are covered in this book, and the short, concise lessons make it easy for you to learn a particular feature quickly.

This book is organized into eight parts. The first part covers new features found in the Microsoft Office XP applications such as smart tags and the Speech feature and also provides you with information on common Office features such as the Help system. Part I of the book also contains lessons that teach you how to share information among your Office applications and send e-mails and faxes directly from the various applications.

Each of the subsequent sections (Parts II–VII) covers a particular Office application: Outlook, Word, Excel, Access, PowerPoint, and FrontPage. A special bonus section (Part VIII) provides you with information on how to use Internet Explorer to get the most out of the World Wide Web and get a good look at any HTML creations you make using Office XP.

An appendix is also included in the book that walks you through the Office XP installation process. This should get you started on the right foot as you set out to learn and use the different Office applications.

Conventions Used in This Book

Each lesson in this book includes step-by-step instructions for performing specific tasks. To help you as you work through these steps and to help you move through the lessons easily, additional information is included and identified by the following icons:

New Term

Term New or unfamiliar terms are defined to help you as you work through the various steps in the lesson.


Tip Read these tips for ideas that cut corners and confusion.


Caution This icon identifies areas where new users often run into trouble; these hints offer practical solutions to those problems.

In addition to the icons discussed, the following conventions are also used:

Text you should type Information you need to type appears in bold monospace type.
Items you select Commands, options, and icons you are to select and keys you are to press appear in bold type.

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