Sorting and Grouping Your Project Data

You can reorganize the list of tasks or resources in your project by sorting or grouping the data. Sorting involves rearranging the rows of information. You can design a sort that uses up to three fields to sort by. For example, using a single field sort you might order the resource list by Resource Name to have an alphabetical list of your resources. Alternatively, you can use a multi-field sort to order the resource list first by Resource Group to display everyone from a particular department together, and then by Resource Name.

Grouping on the other hand, can both sort and summarize a list of task or resource information. With this powerful new feature in Project 2000, you can designate the groups you want to create. For instance, you can group a task list by Critical and Non-critical tasks and then group the list by Resource Group. An example of how a task list will appear when grouped this way is shown in Figure 12.11. The Critical tasks are listed first, grouped by Resource Group. You would scroll to see the Non-critical tasks and the Resource Groups associated with those tasks.