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Chapter 26. Customizing Toolbars, Menus,... > Customizing Toolbars and Menus - Pg. 1197

Customizing Toolbars, Menus, and Forms 1197 Customizing Toolbars and Menus Buttons displayed on the toolbars provide shortcuts for executing menu commands. The menu commands used most frequently are attached to specific buttons and positioned on toolbars ac- cording to the types of tasks they perform. For example, the second button on the Standard toolbar in Microsoft Project displays a picture of a file folder opening. Clicking the button displays the Open dialog box, from which you choose a file to open. You would get the same result if you selected the Open command from the File menu. Because opening a file is a task you could conceivably perform frequently, Microsoft Project included a button on the Standard toolbar to reduce the number of steps you need to perform. Microsoft has standardized its toolbars across applications so that those tasks common to all ap- plications remain constant in their presentation on toolbars. As a result, after you become accus- tomed to using toolbar buttons in one application, you will recognize them in other applications. The Open button, for example, is available on the Standard toolbar of other Microsoft applications. As you continue to work with Microsoft Project, you will find that some of the buttons on the toolbars are vital to the way you work, while others you use rarely. This is often determined by the type of work you do. In addition, you might find that there are tasks you perform frequently for which there are no toolbar buttons available. You can customize toolbars to remove the buttons you rarely use and replace them with buttons to help perform those tasks you do more frequently. Each button on a toolbar runs a macro --a series of steps designed to perform a task. The example of clicking the Open button to display the Open dialog box (described earlier) runs a macro that contains the two steps required to perform the same task using the menus. When you create simple macros to perform tasks you use most frequently, you can assign them to toolbar buttons. For example, if you were to create a simple macro designed to turn on the Project Summary task, you can assign a toolbar button to run the macro and include the button on a toolbar. After it's assigned