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Part 9: Appendixes > Microsoft Project 2000 Shortcut Keys

Appendix b. Microsoft Project 2000 Shortcut Keys

Most shortcut keys emulate menu commands or other actions in Project. They are listed in Table B.1 by the function they perform. In some cases the shortcut key executes a shortened version of the menu command or a special function that is related to the menu command.

Table B.1. Shortcut Keys for Microsoft Project 2000
Activity/FunctionShortcut Key
Working with Menus 
Activate/deactivate the menu and toolbarsAlt or F10
Change the active toolbarCtrl+Tab, Ctrl+Shift+Tab
Activate the application control menuAlt+− (hyphen)
Activate the Windows control menuAlt+spacebar
Using Help 
Activate the Office AssistantF1
Activate context-sensitive Help pointerShift+F1
Using File Operations 
Open a fileCtrl+O
New documentCtrl+N or F11
SaveCtrl+S
Save AsF12 or Alt+F2
PrintCtrl+P
Close documentCtrl+F4
Exit Microsoft ProjectAlt+F4
Updating Calculations 
Turn Auto Calculate on/offCtrl+F9
Calculate all open projectsF9
Calculate active projectShift+F9
Update links to external sources (DDE)Alt+F9
Searching 
Find command (Edit menu)Ctrl+F or Shift+F5
Repeat FindShift+F4
Replace (Edit menu)Ctrl+H
Go To command (Edit menu)Ctrl+G or F5
Go to next resource overallocationAlt+F5
Selecting Cells in Either Tables or Timephased Data 
Move the selection to the last rowCtrl+↓
Move the selection to the first rowCtrl+↑
Extend the selection to the last rowCtrl+Shift+↓
Extend the selection down one rowShift+↓
Extend the selection to the first rowCtrl+Shift+↑
Extend the selection up one rowShift+↑
Extend the selection leftShift+←
Extend the selection rightShift+→
Extend the selection down one pageShift+Page Down
Extend the selection up one pageShift+Page Up
Move the selection right one pageCtrl+Page Down
Move the selection left one pageCtrl+Page Up
Move within a selection down one cellEnter
Move within a selection up one cellShift+Enter
Move within a selection right one cellTab
Move within a selection left one cellShift+Tab
Go to the first cell in the next block of nonadjacent selected cellsCtrl+Tab
Go to the first cell in the previous block of nonadjacent selected cellsCtrl+Shift+Tab
Extend the selection to include the entire columnCtrl+spacebar
Extend the selection to include the entire rowShift+spacebar
Extend the selection to all rows and columnsCtrl+Shift+spacebar
Reduce the selection to a single cellShift+Backspace
Turn on/off the Extend Selection modeF8
Turn on/off the Add To Selection modeShift+F8
Selecting Cells in Tables 
Move the selection to the first column in a rowCtrl+←
Move the selection to the last column in a rowCtrl+→
Select the first cell in a rowHome
Move the selection to the first row, first columnCtrl+Home
Extend the selection to the first cell in a rowShift+Home
Extend the selection to the first cell of the first rowCtrl+Shift+Home
Select the last cell in a rowEnd
Move the selection to the last row, last columnCtrl+End
Extend the selection to the last cell in a rowShift+End
Extend the selection to the last cell of the last rowCtrl+Shift+End
Selecting Cells in Timephased Data 
Move the selection to the start of the calendarCtrl+←
Move the selection to the end of the calendarCtrl+→
Move to a row's cell at the start of a projectHome
Extend the selection to the start of a projectShift+Home
Move to a row's cell at the end of a projectEnd
Extend the selection to end of projectShift+End
Editing 
Insert task or resourceInsert or Ctrl++ (on number pad)
Delete task, resource, or assignmentDelete or Ctrl+− (on number pad)
Clear or reset contents of the selectionCtrl+Delete
Activate the entry bar to edit a field valueF2
Turn on/off the Overtype mode when the entry bar is activeInsert
Delete previous word in the Edit barCtrl+Backspace
Delete next word in the Edit barCtrl+Delete
Display list in field with list control arrowAlt+↓
Copy selectionCtrl+C or Ctrl+Insert
Cut selectionCtrl+X or Shift+Delete
PasteCtrl+V or Shift+Insert
Undo editingCtrl+Z
Insert HyperlinkCtrl+K
Fill DownCtrl+D
Fill RightCtrl+R
Spelling command (Tools menu)F7
Working with Outlines 
Show all tasksAlt+Shift+*
Show subtasks for selectionAlt+Shift++
Hide subtasksAlt+Shift+−
Indent task in outlineAlt+Shift+→
Outdent task in outlineAlt+Shift+↓
Linking Tasks 
Link Tasks command (Edit menu)Ctrl+F2
Unlink Tasks command (Edit menu)Ctrl+Shift+F2
Formatting Text 
Font (Bold)Ctrl+B
Font (Italic)Ctrl+I
Font (Underlined)Ctrl+U
Working with Timescales 
Gantt Chart: scroll one minor time unit leftAlt+↓
Gantt Chart: scroll one minor time unit rightAlt+→
Gantt Chart: go to the start of the projectAlt+Home
Gantt Chart: go to the end of the projectAlt+End
Gantt Chart: scroll one screen leftAlt+Page Up
Gantt Chart: scroll one screen rightAlt+Page Down
Scroll to the selected task in a timescaleCtrl+Shift+F5
Zoom inCtrl+/
Zoom outCtrl+*
Managing Views 
Activate the next pane in a combination viewF6
Activate the split barShift+F6
Select the first details area at the bottom of a formAlt+1
Select the second details area at the bottom of a formAlt+2
Sorting, Grouping, and Filtering 
Remove filter (apply All Tasks/All Resources filter)F3
Reapply current filterCtrl+F3
Remove sort or grouping (sort by ID number)Shift+F3
Reapply current sort order or groupingCtrl+Shift+F3
Displaying Special Tools
Display the Information dialog box (Task, Resource, Assignment)Shift+F2
Display the Column Definition dialog boxAlt+F3
Display the Assign Resources dialog boxAlt+F10
Display the macros dialog boxAlt+F8
Display the Visual Basic EditorAlt+F11
Working with Windows 
Activate the next document windowCtrl+F6
Activate the previous document windowCtrl+Shift+F6
New window (Window menu)Alt+Shift+F1 or Shift+F11
Maximize the document windowCtrl+F10
Restore the document windowCtrl+F5
Move the document windowCtrl+F7
Size the document windowCtrl+F8
Activate the previous application windowAlt+Shift+Esc
Move the previous application window to the topAlt+Shift+Tab
Move the next application window to the topAlt+Tab
Activate the next application windowAlt+Esc



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