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Chapter 21. Using Categories and Entry T... > How Categories Are Assigned to Items

How Categories Are Assigned to Items

Each Outlook item consists of many predefined fields, including a Category field. When you assign a category to an item, the name of the category is copied into the item's Category field. Like many Outlook fields, the Category field can contain as many as 256 characters, so you can assign many categories to an item. When two or more categories are assigned to an item, a comma separates one category from the next. You normally won't assign more than two or three categories to an item.

After you've assigned categories to an item, it doesn't matter whether those categories still exist in your personal Master Category List. When you delete a category from your Master Category List, Outlook doesn't delete that category from the items to which you previously assigned it. However, when you open an item to which a category that's not in your personal Category List is assigned and open the Categories dialog box, you'll see that the category is marked as "not in Master Category List."


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