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Chapter 8. Creating and Printing Present... > Printing PowerPoint Presentations

Printing PowerPoint Presentations

To print an open PowerPoint presentation, follow these steps:

  1. Choose File, Print to open the Print dialog box, shown in Figure 8.3.

    Figure 8.3. You can specify numerous print parameters in the Print dialog box.


    Click the Print button on the Standard toolbar if you want to automatically print with the defaults rather than setting options in the Print dialog box. Be sure that your default settings match your desired output, such as grayscale or black and white. You can set these defaults in the Print dialog box.

  2. Select the printer you want to use from the Name drop-down list.


    Click the Properties button to change the properties and print parameters of the selected printer.

  3. In the Print Range group box, select the slides you want to print. Choices include

    • All Prints all slides in the presentation.

    • Current Slide Prints only the currently selected slide.

    • Selection Prints the selected slides. For example, if you select specific slides in the Outline pane, only these slides print.

    • Custom Show Enables you to select a custom show to print. This option isn't available if you haven't created at least one custom show.

      → For more information on Custom Shows, see "Working with Custom Shows,"

    • Slides Enter the numbers of the slides you want to print. For example, you could enter 1-4, 10 to print slides 1, 2, 3, 4, and 10. Page numbers must be selected in ascending order.

  4. Enter the Number of Copies you want to print. If you choose to print more than one copy, specify whether or not to Collate. Collating keeps multiple copies in sequence. If you were to print five copies of a presentation without collating, for example, you would print five copies of page one first, then five copies of page two, and so on.

  5. Specify what you want to print in the Print What drop-down list. Options include Slides, Handouts, Notes Pages, or Outline View.

  6. If you choose to print handouts, the Handouts group box displays. Indicate how many slides you want to print per page—up to nine— in the Slides per Page field and choose either a Horizontal or Vertical Order for the flow of slides on a page.

  7. Next, choose any of the following print options that apply:

    • Grayscale Prints the presentation as grayscale (using shades of black, white, and gray) which optimizes a color presentation for a black-and-white printer.

    • Pure Black and White Prints the presentation in black and white only, without any gray.


      To print in color on a color printer, be sure to clear the Grayscale and Pure Black and White check boxes.

    • Include Animations Displays animated graphics in your presentation as icons on the printed page.

    • Scale to Fit Paper Changes the size of slides to fit the paper, making them either larger or smaller as appropriate.

    • Frame Slides Includes a border around the slides. Not available when you print Outline View.

    • Print Hidden Slides This option is available only if your presentation includes hidden slides.

  8. Click OK to print.



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