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Saving a Presentation

To save a PowerPoint presentation you created, follow these steps:

  1. Click the Save button on the Standard toolbar. The Save As dialog box displays, shown in Figure 2.21.


    You can also press Ctrl+S to open this dialog box.

  2. Select the folder in which you want to save your presentation from the Save in drop-down list.

    Figure 2.21. Specify save parameters in this dialog box.


    The default folder in which to save your presentations is My Documents. You can customize the default folder in the Options dialog box.

  3. Enter a name for the presentation in the File name field.


    The drop-down list in the File Name field includes previously saved presentations. Be sure not to choose one of these file names and accidentally overwrite an existing presentation.

  4. Choose the file format from the Save as type drop-down list.

    Presentation is the default file type, but you can also save your PowerPoint presentation as a Web page, a design template, or in a previous PowerPoint version format such as PowerPoint 97 or PowerPoint 95. Table 2.2 lists the available options for saving your presentation:

    Table 2.2. PowerPoint File Types
    File TypeExtensionResult
    PresentationPPTSaves as a regular PowerPoint presentation
    Web PageHTMSaves as a presentation that opens in a Web browser
    PowerPoint 95PPTSaves in this previous version of PowerPoint
    PowerPoint 97-2000 & 95 PresentationPPTSaves as a presentation you can open in PowerPoint 95, 97, or 2000
    PowerPoint 4.0PPTSaves as a PowerPoint 4.0 presentation
    Design TemplatePOTSaves as a design template that you can use for future presentations
    PowerPoint ShowPPSEnables you to run the presentation directly as a slide show
    PowerPoint Add-InPPASaves as a custom add-in
    GIF Graphical Interchange FormatGIFSaves as a graphic for use on the Web
    JPEG File Interchange FormatJPGSaves as a graphic for use on the Web
    PNG Portable Network Graphic FormatPNGSaves as a graphic for use on the Web
    Device Independent BitmapBMPSaves as a bitmap graphic image
    Windows MetafileWMFSaves as a graphic image
    Outline/RTFRTFSaves as an outline
    Tag Image File FormatTIFSaves as a TIFF graphic image

  5. Click Save to save the file.



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