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Chapter 4. Printing, Faxing, and Email > Printing a Document to Fax

Printing a Document to Fax

If your computer is equipped with a fax modem, one of the best ways to improve your productivity is to fax documents directly from your computer, rather than print them and send the printed copy through a fax machine. Depending on your computer's configuration, you may already have fax software that can be used from within Word. Microsoft has provided a confusing array of fax options over the past few years:

  • A fax utility, Microsoft Fax, is available as an installable component of Windows 95. Microsoft Fax is a service that can be used both by the Microsoft Exchange ("Inbox") client or the "Windows Messaging" features built into Windows 95. It is also available as an optional add-in for Windows 98 (look in the \Tools\OldWin95\Messaging folder). If you install Microsoft Fax after you install Outlook 2000, you must use the Outlook 2000 Detect and Repair feature to copy some needed update files.

  • Windows NT 4.0 does not come with any fax software; third-party options include Computer Associates' FaxServe for Windows NT and Symantec's WinFax Pro, which can be used whether you've installed Outlook in Internet Mail Only, Corporate, or Workgroup mode.


    To install Microsoft Fax on a Windows 98 system:

    1. Insert your Windows 98 CD-ROM (or locate the network folder containing all its files).

    2. Browse to the \Tools\OldWin95\Messaging folder.

    3. Double-click on WMS.EXE to install Windows Messaging.

    4. After you finish installing Windows Messaging, double-click on AWFAX.EXE to install Microsoft Fax.

    5. Follow the prompts that appear. You have to reboot your PC once along the way.

    6. From the Mail and Fax icon in the Control Panel, make sure to add Microsoft Fax as a service in the MAPI Client Profile.

    For more information about this process, read the Wms-Fax.txt file stored in the same folder on your Windows 98 CD-ROM.

  • Microsoft Office 2000 comes with another fax utility, Symantec Fax Starter Edition, which is installed if you install Outlook 2000 in "Internet Mail Only" mode. If you have installed Outlook in "Corporate" or "Workgroup" mode, you should still use Microsoft Fax or another MAPI-compatible fax program.



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