• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL



This book has one—and only one—goal. To make you the most productive Word user on the block, no matter what kind of documents you create. From letters to manuals, reports to Web sites, you'll find a relentless focus on productivity here, including

  • What's the fastest, easiest way to get the job done?

  • How can you streamline and automate all those annoying tasks you've been doing by hand?

  • How can you do more with Word than you ever thought possible?

Even if you're experienced with Word, you'll be amazed at how much more it can do for you—and how easily, if you know how. You probably know about some of these features, but you're a rare and special Word user if you've mastered all of these:

  • With Word 2000's new Web Page Wizard, you can design, organize and create links for an entire departmental intranet in 15 minutes—once you've done that, all that's left is the content!

  • Word can automatically format your document for you, and fix hundreds of common spelling mistakes without even being asked.

  • If your document is a page too long, Word can automatically shrink it to fit—and Word's new Zoom features let you adapt your pages for international usage with no manual reformatting!

  • Word can automatically apply numbered headings throughout your document, and keep them up to date.

  • Built-in Word Wizards can automate virtually all the formatting and organization required by résumés, memos, and many other documents.

  • Word can automatically insert large blocks of text for you. Even formatted text. Even pictures.

  • If you give Word a list of words and phrases, it can automatically build an index reflecting every reference to them.

  • Word can compare two drafts of a document and show you everything that has changed.

  • From within Word, you can email, route, or fax documents, post them to public Microsoft Exchange folders—even save them to your intranet, just as easily as saving to your own hard disk.

  • Word can automatically add a numbered caption to every graphic or table in your document.

  • With Word's new Detect and Repair feature, you can fix Word fast, even if some of its most important files get damaged.

There are dozens more examples, but you get the point. The time you invest in learning Word's productivity features can pay extraordinary dividends. And Special Edition Using Microsoft Word 2000will help you every step of the way.

Who Should Read This Book?

This book has been carefully designed to benefit virtually any Word user:

  • If you've been around the block a few times with Word, you'll appreciate the focus on productivity—on better ways to do the job.

  • If you're an experienced Word user, but you're new to Word 2000, you'll appreciate the detailed coverage of Word's powerful new features—especially the practical, step-by-step coverage of using Word for Web and intranet publishing.

  • If you're completely new to Word, first of all, welcome aboard! Special Edition Using Microsoft Word 2000will help you quickly learn the skills and good habits it might otherwise take you years to learn.

  • If you're using Word in a business setting, you'll welcome this book's extensive practical examples drawn from the requirements and experiences of actual companies. You'll also appreciate its detailed coverage of business features, such as managing revisions, integrating Excel worksheets, and creating mass mailings (and email).

  • If you're using Word as a Web editor—or if you're thinking about it—we'll show you how to turn out great pages and sites with an absolute minimum of hassle.

  • If you use Word to write books or other long documents, you'll like this book's practical, hands-on coverage of powerful features such as outlining, tables of contents, indexing, master documents, footnotes, and cross-references.

  • Finally, if you're interested in using Word's powerful Visual Basic for Applications (VBA) language, you'll appreciate the extensive coverage, including real-world business solutions with VBA.

How This Book Is Organized

Special Edition Using Microsoft Word 2000is organized in seven parts:

Part I: Word Basic: Get Productive Fast

You'll start with a quick introduction to Word 2000's new and improved interface and formatting features. The emphasis, of course, is on productivity: new Word conveniences, plus old shortcuts you might not have noticed before. If you're new to Word, odds are you need to get productive in a hurry. Part I delivers the quick-start basics you need right now.

Part II: Building Slicker Documents Faster

In Part II, you'll learn how to make the most of Word's bread-and-butter document development tools, including styles, templates, AutoText, tables, and much more. Most Word users, even experienced ones, only scratch the surface of these tools. You'll find plenty of real-world scenarios and examples that show exactly how to get the biggest bang for the buck from these powerful tools.

Part III: Web and Intranet Publishing with Word 2000

In Part III, you'll find comprehensive coverage of using Word to create Web pages, Web sites, and corporate intranets. If you're upgrading from a previous version of Word, you'll be amazed how profoundly Word's Web capabilities have been improved—and we'll tell you all you need to know to get results faster than you ever imagined. We'll also tell you what Word still can'tdo—to save you the trouble of finding out the hard way!

Part IV: Industrial Strength Document Production Techniques

Next, you'll focus on Word's core features for streamlining complex document projects, including mail merge, outlining, master documents, tables of contents, captioning, indexes, footnotes, endnotes, and cross-references. Again, you'll find plenty of case studies and practical examples to show when you should use these features—and how to use them most quickly and effectively.

Part V: The Visual Word: Making Documents and Web Pages Look Great

Whether you create documents for print or electronic use, odds are your documents are growing more visual every year. Part V shows how to use Word's powerful design and graphics tools to build documents that are highly visual—and highly effective. In Chapter 22, "Word Desktop Publishing," for instance, you'll walk step by step through building a newsletter using a variety of tools, including text boxes, drop caps, borders and shading, and more. After that, you'll learn how to adapt Word (and other) clip art to your personal needs and how to use Word 2000's enhanced drawing tools—even if you're no artist.

Part VI: The Corporate Word

If you use Word in a corporate setting, or if you're responsible for managing Word, Part VI is aimed at you. Discover practical, easy ways to leverage Word business features such as revision marking, annotations, and integration with Microsoft Office. You'll find practical coverage of security, networking, cross-platform, and other critical issues that are left out of most Word books.

Part VII: The Power of VBA

Part VII is designed to help you leverage the power of Visual Basic for Applications (VBA). First, you'll discover just how far you can get simply by recording macros. Next, you'll learn all the basics of working with the VBA development environment, writing code, and adapting the macros you've recorded. You'll learn the key programming concepts that you'll use constantly and you'll walk step by step through building a complete VBA business application, learning exactly what to do—and why.


As an added bonus, we've thrown in a few appendixes to complete the book. In these you'll see installation and deployment covered in enough detail to install Word for yourself or for your entire company. We've included a massive complete reference to Word's huge array of fields, and we top it all off with an appendix detailing the contents of Que's Special Edition WOPR 2000 Pack CD included with the book.

How This Book Is Designed

Here's a quick look at a few structural features designed to help you get the most out of this book. To begin with, you'll find

Tip #1001 from

Bill Camarda's signature tips—plenty of them—designed to point out especially quick ways to get the job done, or good ideas, or techniques you might not discover on your own. These aren't wimpy, run-of-the-mill tips that you learned the first week you used Word and don't need a book to tell you. The signature on these tips is your indication that these are the best tips in the business.


Notes offer a little more insight into features or issues that may be of special interest— without distracting you from the meat-and-potatoes answers you're looking for.


Cautions, as you'd expect, warn you away from those sharp edges that still remain in Word after more than a decade of sanding and polishing.

Communicating with Word: Sidebars

Using Word isn't just about knowing what menus to open and buttons to click. Word is, after all, just a tool to help you accomplish some other job. With that in mind, this book includes many sidebars, most of which are designed to help you see Word's use as a communication tool and to enhance your communication skills. Look for the sidebars beginning with "Communicating with Word" for a special insight into business communication.

Often, when a subject is covered in greater detail elsewhere in the book, you'll find a marker like this, which points you to the location where the topic can be found:

→ For more information about hyperlinks in your documents, see "Building Hyperlinks to Office Documents,". (Ch. 11)

While it's rare that you'll get yourself in deep trouble with Word, it's not so rare for a feature to work differently than you might expect—in other words, for it not to do what you wanted. At times like those, you need answers fast. Wherever you're likely to get into trouble, you're equally likely to find a Troubleshooting icon that serves as a cross reference to a proven troubleshooting solution at the end of the chapter.

Projects Show How Everything Fits Together

Anyone can tell you about features, but when you understand how those features work together, you can reallysupercharge your productivity. That's where our projects come in. Step by step, with lots of pictures, we'll show you how to

  • Never fix another incorrect page reference! Use AutoText, captions, cross-references, and fields together, to automate all your figure references and captions.

  • Customize the perfect table of contents—and reuse it in any document with just a single click!

  • Automate all the rote work that goes with document indexing.

Look for projects at the ends of many of the chapters in this book—and look for real-world business examples throughout the book, in every chapter.

What's on the CD-ROM

Don't just leave this book's CD-ROM in its plastic cover: Use it! There's tons of great stuff here.

WOPR 2000 (pronounced "whopper") is available exclusively through Que and Macmillan Computer Publishing. WOPR is the #1 Office add-in, providing a custom set of tools to enhance Office 2000. The copy of WOPR 2000 on Que's Special Edition WOPR 2000 Pack CD is fully licensed at no additional cost to you. This isn't shareware, freeware, trialware, demoware, or limited in any other way.

WOPR was created by the legendary Woody Leonhard, publisher of Woody's Office Watch, the free weekly newsletter that delivers an unvarnished, unauthorized look inside Microsoft Office to some 100,000 Office users worldwide. (Get your free subscription at http://www.wopr.com!)

WOPR enhances your productivity with great new tools for document navigation, file and template management, envelope creation, graphics, and much more. You'll love it!

For more information on WOPR and the many more other great resources on the CD-ROM, see the booklet in the front of this book and Appendix C, "What's on Que's Special Edition WOPR 2000 Pack CD."

Conventions Used in This Book

Que's Special Edition conventions are designed to be completely predictable—so it's easy to understand what you're reading, and what you're supposed to do.

For example, you'll often read about key combinations such as Ctrl+B, Word's shortcut for boldfacing text you've selected. Ctrl+B means hold down the Control key, press B, and then release both keys.

Also, when you're instructed to select a menu item, you'll find the menu name and item have one letter underlined just as they do onscreen. For example, to display Word's Print dialog box, select File, Print. The underlined keys (F in File and P in Print) are the shortcut keys that you can use to select the command with the keyboard instead of the mouse. In the case of menu items, you'll need to press Alt to activate the menu bar, then press the underlined keys to select the menu and command.

You'll occasionally run across a few other types of formatted text, as follows:

  • Internet addresses are specified in a monospace font, for example, http://www.microsoft.com. If a Web address must continue on the following line due to page width restrictions, the address will be divided at the backslash. This indicates that the same Web address continues on the following line due to page width restrictions, but that you should treat it as one line of text, without pressing Enter or entering spaces. You can see this in the following example:


  • Terms introduced and defined for the first time are formatted in italic. An italic term followed by a page number indicates the page where that term is first defined.

  • Text that you are supposed to type is formatted in monospaced type as in the following example:

  • Run Setup using a command line such as setup.exe /q1 /b1

  • Finally, text formatted in "typewriter" type represents code listings, such as Visual Basic for Applications program listings, as in the following example:

    Sub Macro7()
    ' Macro7 Macro
    ' Macro recorded 07/10/97 by Bill Camarda
      Selection.Font.Bold = wdToggle
    End Sub

    That's all you need to know to get the most out of this book. Now fire up your copy of Word, and let's see what it can do.

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint