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Chapter 18. Building More Effective Inde... > Building Indexes from Multiple Docum...

Building Indexes from Multiple Documents

You may be called upon to create an index that includes entries from multiple documents. As with tables of contents (covered in Chapter 17), you have two alternatives:

  • You can incorporate each document in a master document (page 622), expand all the subdocuments (page 622) to make them visible in the master document, and then insert your index. Word searches each subdocument for index entries and incorporates them in an overall index. This approach takes a bit more time to organize up front, but gives you more control over how your documents work together. You can learn more about master documents in Chapter 16, "Master Documents: Control and Share Even the Largest Documents."

  • You can use { RD } fields to incorporate other documents into your indexes without using master documents. This approach can make for smaller, more manageable files, but it doesn't do anything to help you standardize styles, headers, footers, or page numbers throughout a large document.


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