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Chapter 31. Sharing Schedules and Planni... > Publishing Your Schedule Information

Publishing Your Schedule Information

To use Outlook's automatic scheduling features, everyone in your office needs to publish details of their schedules so that Outlook can identify free and busy times for each meeting attendee. If you're connected via an Exchange Server, this process is relatively easy. If you have ready access to a Web server, the process is slightly more complicated, but the results are just as effective.

Tip

Group scheduling works properly only when everyone in a workgroup actively participates. In particular, you need to make sure that every appointment you make is entered in your Calendar folder; if you don't, Outlook constantly reports to other people that you have free time, even when you're booked solid. Make sure that you check the Show Time As box for every appointment. You can select any of four options: Free, Tentative, Busy, or Out of Office. Check the Private box if you've published your Calendar folder on an Exchange Server and you want others to see only that you're busy, without being able to view details.



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