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Chapter 45. Presenting Data with Reports > Exporting a Report to Another Data F...

Exporting a Report to Another Data Format

One way to make use of a report you've created is to print it and distribute copies to anyone who needs the information that the report contains. Or, you can export a report object to a variety of other software environments, including Microsoft Word or Microsoft Excel, where you can process the report in ways that may not be convenient or even possible in Access. If you want other people to be able to view the output exactly as you prepared it, but you're not certain they have Access, try saving the report in Snapshot format or as a Web page.

Saving a Report in Snapshot Format

The Snapshot Viewer application debuted in the first service release for Office 97, but most Access users still don't know that it exists. Snapshot files capture the data presentation of an Access report in a remarkably compact file so that anyone can view or print the report. They don't allow editing, however. The big advantage of Snapshot files is that they don't require that your audience have a copy of Access installed to view a report.


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