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Chapter 45. Presenting Data with Reports > Creating Reports from Access Data

Creating Reports from Access Data

An Access report organizes data in a format ideally suited for printing. Although a form is a useful way to view data onscreen, reports are often the most important end product of a database. Whoever the intended audience may be for a report—corporate decision makers, conference attendees, or the person in the cubicle across the hall—the presentation of data should be clear, succinct, and professional. Access provides a sophisticated report designer that can help you group, summarize, and arrange data effectively.

You have a variety of decisions to make as you design an Access report. Should it contain a large quantity of detailed data, including many individual fields and records? How should individual records be grouped and sorted? Do you require a summary of the data in the form of totals, averages, or a chart? Should the report be based on a single table or on some combination of related tables or queries? What presentation format will best highlight the significance of the data?


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