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Chapter 27. Outlook Essentials > Finding Outlook Items

Finding Outlook Items

If you use Outlook regularly, your collection of personal data will eventually become so large that you won't be able to find information simply by browsing through items. Outlook offers two tools to help you track down items based on their content. The Find pane, accessible via a button on Outlook's Standard toolbar, is fast and simple—sometimes too simple. The Advanced Find dialog box requires much more work, but it allows you to pinpoint a single item or snag an entire group of items with precision.

Tip

For some tasks, using built-in or custom Outlook views is faster and easier than performing a search. For example, if you use categories in the Contacts, Calendar, and Tasks folders, switching to the built-in By Category view makes it easy to locate all related items. Likewise, try the By Sender view in the Inbox folder to see all messages from a specific person, or the By Company view in the Contacts folder to organize all contacts based on the companies they work for.



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