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Searching for Office Files

The Open dialog box displays a list of all files in the current folder. Searching for a specific file can be tedious if the folder is full of files with similar names, or if it's organized into many subfolders. Office includes a powerful Find tool, available from the Open dialog box, that allows you to search for files by using almost any criteria. If you can remember a few scraps of information about the file—part of the name, a date, or even a word or phrase you remember using in the document—you can probably find it. In workgroups, you can save and reuse searches to create a basic document management system.

For example, a sales manager might look on a shared network file server for all presentations that have been updated in the past week. Or a legal secretary might search for files that include a specific case number and are not marked completed. If space is at a premium on your local hard drive, you can search for all Office files that were last modified more than six months ago, and then move them to a new location. You can save any custom search and reuse it later.


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