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Chapter 33. Administering Outlook > Using Net Folders to Share Information

Using Net Folders to Share Information

Finally, if two or more Outlook users want to share some types of information without installing an Exchange Server, they can use a feature called Net Folders. (If you already have an Exchange Server, skip over this section, because the capabilities in Exchange Server are vastly more powerful and easier to set up and configure than Net Folders.) Net Folders work by exchanging email in the background; the messages contain scripts that are automatically processed by Outlook without requiring any action on the part of the user.

Like Exchange Public Folders, the Net Folders option lets an Outlook user specify a list of people to share the contents of a folder. The most common use of Net Folders is to share your Contacts, Tasks, or Calendar folder with an assistant or coworker. You might also want to create a folder containing Task items and use it to publish a departmental to-do list. Or create a new folder containing Calendar items and use it to publish your company's softball league schedule or a shared set of project deadlines and milestone dates.


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