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Chapter 33. Administering Outlook > Integrating Outlook with Exchange Server

Integrating Outlook with Exchange Server

If you use Outlook as the client software on a network that includes Microsoft Exchange Server, many administrative tasks are performed by the server administrator and cannot be controlled by the client. Depending on the server configuration, you can also perform the following tasks within Outlook itself:

  • Work with public folders—As the name implies, these folders are accessible to other users across the network. You can share your contacts, Calendar items, and task lists, participate in public, online discussions, or share files. Before you can create and manage public folders from Outlook, the Exchange server administrator must first delegate access to you.

  • Synchronize offline folders and offline Address Book—On an Exchange Server, email messages are stored in a personal folder on the server. If you work at a remote location, or if you connect to the server using a notebook that is not always on the network, you can create an Offline Folders file. When you connect to the server again, you can synchronize your folders and Address Book with the folders on the server.

  • Delegate access and folder permissions—If the Exchange Server administrator allows it, you can give another person (a coworker or assistant, for example) access permission to work in your Outlook folders and send messages on your behalf. You can also assign folder permissions to other users so that they can read, modify, or create items in your public and private folders on the server.


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