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Microsoft Outlook 98 is a personal information manager (PIM). With Outlook, you can communicate throughout your office or over the Internet with email, and you can also schedule meetings, create task lists for yourself and others, store documents in public folders that everyone can access, and launch Internet applications such as Microsoft Internet Explorer 4.1. Outlook provides accessibility and flexibility for you and your coworkers and friends.

The What and Why of Microsoft Outlook 98

Outlook can help you organize your work on a day-to-day basis. Using Microsoft Outlook, you can do the following:

  • Create task lists

  • Manage your calendar

  • Log phone calls and other important events in your journal

  • Make notes to remind yourself of important tasks

Additionally, Outlook can help you communicate with others and share your workload. When you and your coworkers use the combined features of Microsoft Outlook and Microsoft Office, you can:

  • Schedule meetings and invite coworkers

  • Communicate with others using email on your company's network and over the Internet

  • Import and export files

  • Share data and documents through public folders

  • Communicate with others over the Internet

Microsoft Outlook is easy to learn and offers many advantages and benefits in return. This book can help you understand the possibilities awaiting you with Microsoft Outlook.

This book concentrates on using Outlook on a Windows 95/ Windows NT 4.0 workstation on which Microsoft Office is also installed. Note, however, that you will also be able to install Microsoft Outlook on a computer running Windows 98 and Windows NT 5.0, when these operating systems become available.

Why the 10 Minute Guide to Microsoft Outlook 98?

The 10 Minute Guide to Microsoft Outlook 98 can save you precious time while you get to know the program. Each lesson is designed to be completed in 10 minutes or less, so you can master basic Outlook skills quickly.

Although you can jump around among lessons, starting at the beginning is a good plan. The bare-bones basics are covered first, and more advanced topics are covered later. If you need help installing Outlook, see the next section for instructions.

Installing Outlook

You can install Microsoft Outlook to a workstation running Windows 95 or Windows NT 4.0. (Outlook will not run on a computer running Windows for Workgroups, Windows 3.x, or Windows NT 3.5.) In addition, you can install Outlook in conjunction with Microsoft Office 97, or you can install just the Outlook program.

To install Outlook, follow these steps:

  1. Start your computer. Insert the Microsoft Office or Outlook 98 CD in the CD-ROM drive.

  2. Choose Start, Run. Alternatively, open the CD and choose the Setup icon.


CD May AutoPlay If you install Outlook 98 from a CD- ROM, the first time you place the CD-ROM in your CD drive you may find that the CD "autoplays" and takes you directly to the installation screen. If this is the case, you will not need to do steps 2 and 3 as outlined here.

  1. In the Run dialog box, type the letter of the CD-ROM drive, followed by setup (for example, e:\setup). If necessary, use the Browse button to locate and select the CD-ROM drive and the setup.exe program.

  2. When Setup prompts you, enter your name and organization. Then confirm that they are correct.

  3. Choose either the Typical or the Custom option.

  4. Follow the onscreen instructions to complete the installation.

Microsoft also offers software upgrades via their Web site. You can download Microsoft Outlook 98 if you already own Microsoft Outlook 97 or Microsoft Office 97. Go to http://www.microsoft.com/outlook/. Follow the directions on this Web page to locate the Outlook 98 download page.

When you reach the Outlook 98 download page, you can click the link that will begin the download process. Outlook 98 uses Microsoft's Active Setup—you will download a small installation program that you will then use to actually download and install Outlook. Make sure that you have the CD_key ready for your copy of Outlook or Office 97. You will be asked to provide this number to download the setup program (it's usually on the back of the jewel box that the software CD came in).

After you download the installation program, remain connected to your Internet Service provider. Locate the file you downloaded and double-click it. Outlook's Active Setup will begin. Follow the prompts provided by the Active Setup Wizard to download and install the new version of Outlook.

At the very beginning of the installation process, you will be asked if you want to install Outlook for Internet E-mail Only or Corporate E-mail (a third choice is available for no email). Lesson 3 of this book discusses the effect that these two different installations have on Outlook functionality. You may want to review Lesson 3 briefly before selecting your installation.

Conventions Used in This Book

To help you move through the lessons easily, these conventions are used:

Onscreen text Onscreen text appears in bold type.
Text you should type Information you need to type appears in bold colored type.
Items you select Commands, options, and icons you are to select and keys you are to press appear in colored type.

In telling you to choose menu commands, this book uses the format menu title, menu command. For example, the statement "choose File, Properties" means to "open the File menu and select the Properties command."

In addition to those conventions, the 10 Minute Guide to Microsoft Outlook 98 uses the following icons to identify helpful information:

Plain English

Plain English New or unfamiliar terms are defined in (you got it) "plain English."


Timesaver Tips Read these tips for ideas that cut corners and confusion.


Panic Button This icon identifies areas where new users often run into trouble; these tips offer practical solutions to those problems.


Creating books like this takes a real team effort. I would like to thank Jill Byus, our acquisitions editor, who worked very hard to assemble the team that made this book a reality. I would also like to thank John Gosney, who served as the developmental editor for this book and who came up with many great ideas for improving the content of the book. Also a tip of the hat and a thanks to Kyle Bryant, who as the technical editor for the project did a fantastic job making sure that everything was correct and suggested a number of additions that made the book even more technically sound. Finally, thanks to our editors, Margaret Berson and Lori Lyons, who ran the last leg of the race and made sure that the book made it to press on time—what a great team of professionals.


All terms mentioned in this book that are known to be trademarks have been appropriately capitalized. Que cannot attest to the accuracy of this information. Use of a term in this book should not be regarded as affecting the validity of any trademark or service mark.

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