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Lesson 9. Using the Address Books > Creating and Using Groups

Creating and Using Groups

If you want to send a mail message to more than one person, you can type each person's name, separated by a comma, or you can create a Group. To create a group, follow these steps:

  1. Open your Personal Address Book.

  2. In the navigator pane, select Groups.

  3. Click the Add Group button on the Action bar.

  4. The Group form appears (see Figure 9.7). Type a name for your group in the Group Name field. Make the group name descriptive but short enough to type easily.

    Figure 9.7. A group document.

  5. To fill out theGroup Type field, click the down arrow next to the field to see a list of group types, and choose one of the following:

    • Multipurpose Enables you to use this list for purposes other than mail.

    • Access Control List Only Only used to specify security levels in Access Control Lists. Used by the Notes administrator and not relevant to the Personal Address Book.

    • Mail Only Used to define mailing lists. This is the selection you choose for groups. When you choose this option, the Group document becomes a Mailing List document.

    • Deny List Only Only used by the Notes administrator. Not applicable to the Personal Address Book.

  6. Type a short description of the group in the Description field. Although this is not a mandatory field, it might remind you why you created this group.

  7. Type the names of the members in the Members field, separating the names with commas. Or, click the down arrow next to the field and select the names from your Personal Address Book.

  8. When you're done, click the Save and Close button.

  9. Close the address book by pressing your Esc key.


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