• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL
Help

Lesson 26. Other Editing Tools > Checking for Misspellings and Typos

Checking for Misspellings and Typos

PowerPoint uses a built-in dictionary to spell check your entire presentation, including all slides, outlines, notes and handout pages, and all four master views. To check the spelling in your presentation, perform the following steps:

  1. Click the Spelling button on the Standard toolbar (Alternatively, select Tools, Spelling, or press F7.)

  2. If there are no misspellings, PowerPoint displays a dialog box saying that the spell check is complete. Click OK to close it.

  3. If a misspelling is found, the Spelling dialog box appears displaying the first questionable word with all the options for handling it (see Figure 26.1).

    Figure 26.1. The Spelling dialog box displays the questionable word and suggests corrections.

  4. For the word that the spell checker found, select one of these options:

    • Ignore to skip only this occurrence of the word.

    • Ignore All to ignore every occurrence of the word.

    • Change to replace only this occurrence of the word with the word in the Change To box. (You can type a correction in the Change To box or select a correct spelling from the Suggestions list.)

    • Change All to replace every occurrence of the word with the word in the Change To box. (To insert an entry in the Change To box, type it, or select an entry from the Suggestions list.)

    • Add to add the word to the dictionary, so the spell checker will not question it again.

    • Suggest to display a list of suggested words. You can select a word from the Add words to drop-down list to insert it in the Change To box.

    • AutoCorrect to add the misspelled word to the AutoCorrect list, with the word that appears in the Change To box as its correction. From then on, PowerPoint will automatically correct that misspelling if you make it again.

    • Close to close the Spelling dialog box.

  5. Repeat step 3 until the spell checker finishes checking the presentation. When the spell checker finishes, a dialog box appears to tell you that spell check is complete.

  6. Click OK.


PREVIEW

                                                                          

Not a subscriber?

Start A Free Trial


  
  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint