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Inserting a Graph

PowerPoint comes with a program called Microsoft Graph that transforms raw data into professional-looking graphs. To create a graph, perform the following steps:

  1. Display the slide to which you want to add the graph.

  2. Click on the Insert Chart button on the Standard toolbar, or select Insert, Chart. The Microsoft Graph window appears. In Figure 19.1, the Datasheet window is up front.

    Plain English

    Datasheet The datasheet is set up like a spreadsheet with rows, columns, and cells. Each rectangle in the datasheet is a cell that can hold text or numbers. Microsoft Graph converts the data you enter in the datasheet into a graph it displays in the Graph window.


  3. First, you change the datasheet values to your own figures. Click inside the cell that contains a label or value you want to change, and type your entry.

  4. Click on the next cell you want to change, or use the arrow keys to move from cell to cell.

  5. Repeat steps 3 and 4 until you enter all your data.

  6. Click on the graph. The datasheet window disappears, and the graph appears.

    Figure 19.1. The Datasheet window appears in the front.

  7. To leave Microsoft Graph and return to your slide in PowerPoint, click anywhere outside the graph.


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