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Lesson 21. Proofing Your Document > Using Print Preview

Using Print Preview

Word's Print Preview feature lets you view your document on the screen exactly as it will be printed. While Page Layout view also displays your document in its final form, Print Preview offers some additional features that you may find useful. To use Print Preview, select File, Print Preview or click the Print Preview button on the Standard toolbar. The current page appears in the Preview window (see Figure 21.5). Then:

  • Press Page Up or Page Down, or use the scroll bar, to view other pages.

  • Click the Multiple Pages button, then drag over the page icons to preview more than one page at once. Click the One Page button to preview a single page.

  • Click the Zoom Control drop-down arrow and select a magnification to preview the document at different magnifications.

  • Click the View Ruler button to display the Ruler. You can then use the Ruler to set page margins and indents as described in Lessons 10 and 14.

  • Click the Magnifier button and click in the document to enlarge that part of the document.

  • Click the Shrink to Fit button to prevent a small amount of text from spilling onto the document's last page. Word will attempt to adjust formatting to reduce the page count by one.

  • Click the Print button to print the document. Click again to return to the original view.

  • Click Close or press Esc to end Print Preview display.



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