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Microsoft Outlook is an e-mail program and much more. With Outlook, you can communicate throughout your office with e-mail, but you can also schedule meetings and invite your coworkers, create task lists for yourself and others, store documents in public folders that everyone can access, and communicate over the Internet. Outlook provides accessibility and flexibility for you and your coworkers.

The What and Why of Outlook

Outlook can help you organize your work on a day-to-day basis. Using Outlook, you can do the following:

  • Create task lists

  • Manage your calendar

  • Log phone calls and other important events in your journal

  • Make notes to remind yourself of important tasks

Additionally, Outlook can help you communicate with others and share your workload. When you and your coworkers use the combined features of Outlook and Microsoft Office, you can:

  • Schedule meetings and invite coworkers

  • Communicate with others using e-mail

  • Import and export files

  • Share data and documents through public folders

  • Communicate with others over the Internet

Outlook is easy to learn and offers many advantages and benefits in return. This book can help you understand the possibilities awaiting you with Outlook.

This book concentrates on using Outlook in a Windows 95 workstation on which Microsoft Office is also installed. Note, however, that you can also install Outlook on a computer running Windows NT 4.0.

Why the 10 Minute Guide to Outlook 97?

The 10 Minute Guide to Outlook 97 can save you precious time while you get to know the program. Each lesson is designed to be completed in 10 minutes or less, so you'll be up to snuff in basic Outlook skills quickly.

Although you can jump around among lessons, starting at the beginning is a good plan. The bare-bones basics are covered first, and more advanced topics are covered later. If you need help installing Outlook, see the next section for instructions.

Installing Outlook

You can install Outlook to a workstation running Windows 95 or Windows NT 4.0. (Outlook will not run on a computer running Windows for Workgroups, Windows 3.x, or Windows NT 3.5.) In addition, you can install Outlook in conjunction with Microsoft Office 97, or you can install just the Outlook program.

To install Outlook, follow these steps:

  1. Start your computer. Then insert the Microsoft Office CD in the CD-ROM drive.

  2. Choose Start, Run. Or, open the CD and click the Setup icon.

  3. In the Run dialog box, type the letter of the CD-ROM drive, followed by setup (for example, e:\setup). If necessary, use the Browse button to locate and select the CD-ROM drive and the setup.exe program.

  4. When Setup prompts you, enter your name and organization. Then confirm that they are correct.

  5. Choose either the Typical or the Custom option.

  6. Follow the on-screen instructions to complete the installation.

Conventions Used in This Book

To help you move through the lessons easily, these conventions are used:

On-screen textOn-screen text appears in bold type.
Text you should typeInformation you need to type appears in bold colored type.
Items you selectCommands, options, and icons you are to select and keys you are to press appear in colored type.

In telling you to choose menu commands, this book uses the format menu title, menu command. For example, the statement "choose File, Properties" means to "open the File menu and select the Properties command."

In addition to those conventions the 10 Minute Guide to Outlook 97 uses the following icons to identify helpful information:

Plain English

New or unfamiliar terms are defined in (you got it) "plain English."

Timesaver Tips

Read these tips for ideas that can help you cut corners and confusion.

Panic Button

This icon identifies areas where new users often run into trouble; these tips offer practical solutions to those problems.

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