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Chapter 17. Mastering Envelopes, Mail Me... > Merging Mailing Lists and Documents

Merging Mailing Lists and Documents

One of the most powerful and time-saving features available in any word processor is mail merge. Mail merge enables you to create multiple letters or envelopes by merging together a list of names and addresses with letters, envelopes, or address labels. Mail merge can also be used for such tasks as filling in administrative forms and creating invoices from accounting files. Whenever you keep a list or get a list from other programs and you need to put information into a Word document, you should consider using mail merge.

The time you save by using mail merge can be tremendous. Instead of typing or modifying tens or hundreds of documents, Word can make all the documents for you. All you need to do is keep your list (names, addresses, and so on) up-to-date and create a form letter in which to insert the data. In fact, you can even make each document pause during mail merge so that you can enter personalized information.


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