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Part IV: Creating Envelopes and Mailings > Creating and Managing Data for Mail ...

Chapter 16. Creating and Managing Data for Mail Merge

  • Create a new data document in Word

    Use a table created in Word as your data source.

  • Retrieve an existing data file into Word, or link a Word document to data located in an external database

    Shared office data created using Outlook or Schedule+ can be retrieved and used as the data source. Also, link to data created using Microsoft Access, Microsoft Excel, dBASE, Paradox, and so on.

  • Manage data through updating, sorting, finding, editing, and deleting

    Perform a number of management tasks on your data source including finding and editing records, reorganizing data in columns, or merging two data source files.

Word 97 does more than just publish text. Think of it as a report writer or publisher of database information as well. Word has the ability to retrieve, store, and manipulate rows of information such as names and addresses, billing information, invoice data, product catalog information, and so on. Some of the tasks that are commonly relegated to database report applications can be accomplished with Word, and Word can give you a more free-form, publishing-oriented result. For example, you can use data stored or linked into Word to create:


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