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Chapter 16. Creating and Managing Data f... > Understanding the Different Methods ...

Understanding the Different Methods of Storing Data

There are three sources of data Word can use for a mail merge: a Word document, an external file, and shared office data.

A Word document can consist of a table containing rows and columns of information, as shown in Figure 16.1. You can also use a tab- or comma-delimited Word document as your data source. Tables are much easier to read and edit than tab- or comma-delimited documents, so you may want to convert a tab- or comma-delimited document into a table. To do this, choose Table, Convert Text to Table. Select how the text is separated, for example by Tabs or Commas. Word will estimate how many columns to use, but you can change this in the Number of Columns box. Choose OK.


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