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Chapter 5. Notes Pages and Handouts > Using Notes Pages and Handouts Creatively

Using Notes Pages and Handouts Creatively

Don't be hemmed in by the terms Notes Pages and Handouts. Because they're so customizable, you can use both types of printouts for other purposes. Here are a few tricks other PowerPoint users have come up with:

  • Some presenters use their Notes Pages as handouts. The audience members get a copy of each slide and any additional information the speaker wants them to have.

  • A designer prints two sets of handouts of each presentation she creates for her clients. She customizes them to include the date, customer name, and the file name on each page. One set goes to the client along with the bill; the other goes in a notebook. Clients love it because they can see exactly what they're being billed for; the designer loves it because when the client calls six months later for revisions to "that presentation you did for us last June," she can find the handouts (and from them the name and location of the presentation file) in just a few seconds.

  • An administrative assistant creates presentations for his boss who always seems to be at a meeting in another city, so he faxes proofs for her approval. Rather than just fax slide printouts, he customizes the Notes Page Master and sends Notes Page printouts. He changes the orientation to Landscape, enlarges the slide image on the Master, removes the notes text placeholder, then adds text that identifies the presentation name and version. If necessary, he adds confidentiality warnings and any other notes as well. Finally, he makes sure that the date is set to update automatically and that the printout includes the slide number, then prints the Notes Pages to the fax card in his computer with Print dialog box options set to Pure Black and White and Frame Slides. His boss receives clear, easy-to-read faxes, and when she calls back with questions or corrections, there's never any confusion over what version or slide they're discussing.


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