• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL



Lotus Notes provides a powerful, yet easy-to-use electronic mail system, numerous features for sharing files and data with co-workers, methods for working remotely, and many other features that enable you to perform tasks over a network. Notes provides accessibility and flexibility, and is suitable for large and small business systems.


Lotus, with the introduction of this product version, is now calling the former Notes Serves software Domino. Additionally, Lotus has named the Notes product, in general, Domino. The Notes client, however, will still be called Notes. Because this book was written about the Notes client, I've used the term Notes throughout when referring to the product.

The What and Why of Lotus Domino and Notes

Whether you're a member of a small office or a large multi- building corporation, Notes can help you complete your work efficiently and quickly. For example, Notes enables you to do all of these things:

  • Access document databases containing such company documents as forms, reports, lists, articles, and other information

  • Create document databases to post to the network and share with co-workers

  • Access databases your co-workers create and post to the network

  • Send and receive e-mail within your company and between other computers attached to your company's network

  • Attach files to e-mail, as well as import and export files to your e-mail messages to take full advantage of Notes' capabilities

Because Lotus Notes can accomplish so much, you might think it will be hard to use. Not so. Lotus Notes runs in Windows 95 (or OS/2, Windows NT on Windows 3.11, UNIX, or on the Macintosh) as a graphical user interface (GUI). A GUI (such as Windows) provides a graphical workspace that is easy to use and easy to understand. Lotus Notes takes advantage of that work-space. In addition, Notes is similar to other Lotus products in that it uses SmartIcons as tool buttons, InfoBoxes to represent related options, and other on-screen tools that you may already be familiar with.


Graphical User Interface A GUI (pronounced "gooey") makes interacting with your computer easy. You usually use a mouse to point at and select icons (small pictures that most often represent files or application programs), and you choose operations (commands from menus) to perform on those icons. A GUI is an alternative to a command-line interface, such as DOS, in which you enter text commands from the keyboard.

Why use Lotus Notes? Lotus Notes makes doing your everyday work faster and easier by enabling you to do the following things:

  • Write and send messages to your co-workers without leaving your desk.

  • Read, print, and answer messages from others in your organization.

  • Attach files, import files, and export files to co-workers.

  • Access databases of information and data supplied by your company and co-workers.

  • Make your own documents available on the network for others to access.

  • Join online discussion groups to get immediate feedback to your ideas.

Lotus Notes is fast, easy, and fun to learn, and all you have to invest is a little effort. You'll be pleased with the advantages and benefits you receive from the program.

Although this book concentrates on using Notes on a Windows 95 workstation, the procedures for most tasks are the same for OS/2, Windows NT, Macintosh, and so on.

Why the 10 Minute Guide to Lotus Notes 4.5?

The 10 Minute Guide to Lotus Notes 4.5 can save even more of your precious time. Each lesson is designed to be completed in 10 minutes or less, so you'll be up to snuff in basic Notes skills quickly.

Though you can jump around between lessons, starting at the beginning is a good plan. The bare-bones basics are covered first, and more advanced topics are covered later. The Appendix covers how to install the client software on either an OS/2 or Windows 95 workstation. And be sure to check out the inside front and back covers for a quick reference listing of all the Notes SmartIcons.

Conventions Used in This Book

To help you move through the lessons easily, these conventions are used:

On-screen textOn-screen text appears in bold type.
What you typeInformation you type appears in bold colored type.
Items you selectCommands, options, and icons you select or keys you press appear in colored type.

In telling you to choose menu commands, this book uses the format menu title, menu command. For example, the statement "choose File, Properties" means to "open the File menu and select the Properties command."

In addition to these conventions, the 10 Minute Guide to Lotus Notes 4.5 uses the following icons to identify helpful information:


Plain English New or unfamiliar terms are defined in (you got it) "plain English."


Timesaver Tips Look here for ideas that cut corners and confusion.


Panic Button This icon identifies areas where new users often run into trouble, and offers practical solutions to those problems.


This icon points out areas in Notes that will be different when the program is installed on a workstation using the OS/2 operating system.


A lot of hard work went into completing this project, and I'd like to thank all of those involved. First and foremost, my gratitude goes to my acquisitions editor, Martha O'Sullivan. Martha's efficiency, planning, and hard work make writing for her a pleasure. Thanks too to the product development specialist, Melanie Palaisa, whose suggestions and advice were, as always, invaluable. I'd also like to thank the production editor, Audra Gable, and the copy editor, Katie Purdum, for their guidance and attention to detail. Finally, thanks to Discovery Computing, Inc., for ensuring the technical consistency and accuracy of this book.


All terms mentioned in this book that are known to be trademarks have been appropriately capitalized. Que cannot attest to the accuracy of this information. Use of a term in this book should not be regarded as affecting the validity of any trademark or service mark.

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint