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Quick Reference > Chapter 13 Sharing Notes with Co-Workers and Friends

Chapter 13 Sharing Notes with Co-Workers and Friends

Page 140 To send notes by e-mail

1.
Open the section with the pages you want to send.

2.
Select the pages you want to send.

3.
Click the E-Mail button.

4.
Address the message.

5.
In the Introduction box, write a description to accompany the notes.

6.
Click the Send a Copy button.

Page 142 To receive notes by e-mail

1.
Open the message.

2.
Double-click the attached section file’s name, and click the Open button.

Page 143 To create a signature for notes you send or publish

1.
On the Tools menu, click Options.

2.
Click the E-Mail category.

3.
Delete the signature in the text box, and write a new signature.

4.
Click OK.

Page 144 To print notes

1.
On the File menu, click Print.

2.
In the Page Range area, specify which pages you want to print.

3.
Click the Print button.

Page 145 To publish notes on a company intranet

1.
Select the pages you want to publish.

2.
On the File menu, click Publish Pages.

3.
Click the folder on the intranet where you will publish the pages.

4.
Enter a name for the Web page in the File Name box.

5.
Click the Publish button.

Page 147 To upload a document to a shared workspace

1.
Open the section that you want to share.

2.
On the File menu, click Share with Others.

3.
Click the appropriate SharePoint site.

4.
Click the Browse and Move To button.

5.
Navigate to and select the SharePoint Web site where the shared workspace is located.

6.
Select the document library in which you want to store the section.

7.
Enter a name for the section file in the File Name box.

8.
Click the Save button.

Page 149 To open a section in a shared workspace

1.
On the File menu, point to Open, and then click File.

2.
Click My Network Places.

3.
Double-click the name of the SharePoint site that contains the OneNote section you want to open.

4.
Navigate to the folder in which the OneNote section is located.

5.
Select the section, and click the Open button.

Page 150 To give permission to edit a section

1.
Open the section in the document library or upload a locally stored section to a shared workspace.

2.
To allow other SharePoint users to edit a OneNote section, right-click the section tab, and click Allow Others to Edit.

3.
To edit a OneNote section in a shared workspace, right-click the section tab, and click Allow Only Me to Edit on the shortcut menu.

Page 150 To specify how to handle updates from the document library

1.
On the Tools menu, click Options.

2.
Click the Other category.

3.
Click the Service Options button.

4.
Click the Shared Workspace category.

5.
In the Workspace Updates area, specify how often you want to be alerted to updates made to the section.

6.
In the Get Updates Every box, enter the number of minutes that you want to pass before OneNote checks for updates.

7.
Click OK.

Page 151 To share a section on your computer

1.
On the Tools menu, point to Shared Session, and then click Start Shared Session.

2.
Enter the password in the Session Password box.

3.
Select the pages that you want to share with a collaborator.

4.
Click the Start Shared Session button.

5.
Clear the Allow Participants to Edit check box to prevent others from editing the page or section.

6.
Click the Invite Participants button.

7.
Enter the e-mail address of each person you want to participate in the session.

8.
Click the Send button.

9.
Click the Leave Shared Session button to close the Shared Session task pane and cease working collaboratively.

Page 154 To join a shared session

1.
On the Tools menu, point to Shared Session, and then click Join Shared Session.

2.
Enter the address from your e-mail invitation in the Shared Session Address box.

3.
If a password is required to join the session, enter it in the Session Password box.

4.
Click the Join Session button.

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