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Chapter 10. Maintaining Outlook 2003 > Setting Up Retention Settings in Outlook...

Setting Up Retention Settings in Outlook 2003

Microsoft Office Outlook 2003 helps users maintain their mailboxes by providing the AutoArchive feature, which can automatically clean out expired items and archive older items from users mailboxes. If your organization uses AutoArchive, you can also configure Outlook Retention Settings that run as part of AutoArchive. These settings can help users comply with policies your company may have about how long to keep documents and items in user mailboxes.

How AutoArchive works in Outlook

Outlook mailboxes grow as users create and receive items. To keep mailboxes manageable, users need another place to store—or archive—older items that are important but not frequently used. It is typically most convenient to automatically move these older items to the archive folder and to discard items whose content has expired and is no longer valid. AutoArchive manages this process automatically for users.


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