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Part II: Word Power, Made Simple > Formatting in Microsoft Word

Chapter 6. Formatting in Microsoft Word

You can write the best prose in the world, but if it appears cramped and crowded and readers have to work to decipher it, chances are that it won’t be read. This chapter shows you how to use the formatting features of Microsoft Word to make your document look like something that people will want to read. As you’ll see, Word includes some automatic features (such as AutoFormat and themes) that can make formatting less of a chore; Word also gives you a wide range of options so that you can tailor your documents to look just the way you want them to look. We’ve got lots of ground to cover in this chapter, so let’s get started.

Knowing When to Use What

How important is formatting for those e-mail messages you send to your friends, the simple weekly update you send to your sales managers, or the syllabus you pass out to your fourth-period class? You’ll have to make the call on that. But if you want a simple, quick format with a professional look, try creating your document based on Word’s ready-to-use templates. You’ll find templates for memos, fax cover sheets, reports, Web pages, and more. To see what templates are available in Word, choose New from the File menu, and then click General Templates and choose the document style you want to see. Remember, too, that you can make your own templates from favorite documents you create.



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