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Part VI: Managing Data with Microsoft Ac... > Preparing and Printing Reports in Mi...

Chapter 19. Preparing and Printing Reports in Microsoft Access

Once you have spent your time entering and arranging your data, you’d probably like to see something concrete for your efforts. Microsoft Access enables you to create reports—from simple to complex—that help others understand the important aspects of the data you’re gathering. A report can show how well your business is growing—or where you need to cut back. A report can list your best-selling items or shine a light on customer-service problems most likely to cause complaints. With Access, not only can you put your data in a logical, easy-to-understand form, but you can also make the results truly report-like, adding headers and footers and even charts and pictures that make your report visually appealing.

Note

Once you create a report, Access makes it available in the database window so that you can select it at any time. When you open the report, Access reads the data in the data table to which it is attached, which means that the report shows you the most current data you’ve entered each time you view the report. So an Access report is not like a static report you create in Microsoft Word or Microsoft Excel; a report in Access retrieves any new data so that you’re always getting the most current picture of your database.



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