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Quick Reference > Chapter 5 Presenting Information in Tables and Columns

Chapter 5 Presenting Information in Tables and Columns

Page 108 To insert a table

1.
Click where you want to position the table.

2.
On the Table menu, point to Insert, and then click Table.

3.
Enter the dimensions of the table in the Number of columns and Number of rows boxes, and click OK.

108 To merge table cells

1.
Select the cells you want to merge.

2.
On the Table menu, click Merge Cells.

108 To convert text to a table

1.
Select the text you want to convert.

2.
On the Table menu, point to Convert, and then click Text to Table.

3.
Enter the dimensions of the table, and click OK.

108 To sort a table

1.
Click anywhere in the table you want to sort.

2.
On the Table menu, click Sort.

3.
Click the down arrow to the right of the Sort by box, click the column by which you want to sort, select the option to sort in descending or ascending order, and click OK.

115 To apply a Table AutoFormat

1.
Click anywhere in the table you want to format.

2.
On the Table menu, click Table AutoFormat.

3.
Scroll down the Table styles list, click the table style you want to apply, and then click Apply.

119 To use a formula to total a column of values in a table

1.
Click the cell where you want the result of the formula to appear.

2.
On the Table menu, click Formula to open the Formula dialog box.

3.
Click OK to total the values.

119 To insert a file created in another program into a document

1.
Click the location where you want to insert the file.

2.
On the Insert menu, click Object to open the Object dialog box, and then click the Create from File tab.

3.
Click Browse, navigate to the file you want to insert, and double-click it.

4.
Click OK.

121 To embed a new Object in a document

1.
Click in the location where you want to insert the embedded object.

2.
On the Insert menu, click Object to open the Object dialog box, and then click the Create New tab.

3.
In the Object type list, click the type of object you want to embed.

4.
Select the Display as icon check box if you want the embedded object to appear in the document as an icon.

5.
Click OK.

6.
Create the new object, and then click a blank area of the document to deselect it.

124 To format text in multiple columns

1.
Click anywhere in the document to format all the text, or select the part of the document you want to format in columns.

2.
On the Format menu, click Columns.

3.
Choose the number and style of columns you want, and then click OK.

124 To insert a column break

1.
Click the place in the text where you want to break the text.

2.
On the Insert menu, click Break to open the Break dialog box, select the Column break option, and then click OK.

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