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Quick Reference > Chapter 4 Arranging and Printing Documents

Chapter 4 Arranging and Printing Documents

Page 82 To create a document based on a template

1.
On the View menu, click Task Pane, if necessary, and display the New Document task pane.

2.
In the Templates area of the New Document task pane, click On my computer to open the Templates dialog box.

3.
Click the tab that contains the type of document you want to create.

4.
Double-click the icon of the template for that type of document.

5.
Delete the placeholder text, and fill in the template.

82 To save a document as a template

1.
On the File menu, click Save As.

2.
In the Save in box, choose the location where you will save the template.

3.
In the File name box, type a name for the template.

4.
Click the down arrow to the right of the Save as type box, and click Document Template.

87 To add a background color to a document

1.
In the lower-left corner of the window, click the Web Layout View button.

2.
On the Format menu, point to Background, and then on the color palette, click the background color you want.

87 To add a text watermark

1.
In the lower-left corner of the window, click the Print Layout View button.

2.
On the Format menu, point to Background, and then click Printed Watermark.

3.
Select the Text Watermark option.

4.
Click the Text box’s down arrow, and click the text you want.

5.
Format the text as you like by clicking the down arrows to the right of the Font, Size, and Color boxes and making your selections.

6.
Select a layout option, clear the Semitransparent check box, and click OK.

91 To add a picture watermark

1.
In the lower-left corner of the window, click the Print Layout View button.

2.
On the Format menu, point to Background, and click Printed Watermark.

3.
Select the Picture watermark option, and then click the Select Picture button.

4.
Double click the picture you want to insert as a watermark.

5.
Click the down arrow to the right of the Scale box, and then choose how big or small you want the watermark picture to appear in the document.

6.
For a more vibrant picture, clear the Washout check box.

7.
Click OK.

91 To add a theme to a document

1.
On the Format menu, click Theme.

2.
In the Choose a Theme list, click the theme you want to apply.

3.
Select the Vivid Colors check box to brighten the colors in the theme.

4.
Click OK.

93 To preview how a document will look before printing it

1.
On the Standard toolbar, click the Print Preview button.

2.
On the Print Preview toolbar, click the Multiple Pages button, and drag the pointer to select the number of pages you want to view. Or click the One Page button.

3.
Click the Close Preview button.

93 To zoom in and out in Print Preview

Position the Magnifying Glass pointer over the document, click to zoom in, and click again to zoom out.

93 To adjust page margins or orientation

1.
On the File menu, click Page Setup.

2.
In the Margins area, type new values in the Top, Bottom, Left, and Right boxes.

3.
Click the icon for the orientation you want.

4.
Click OK.

93 To print a document with the default print settings

On the Standard toolbar, click the Print button.

93 To print a document and specify the print settings

1.
On the File menu, click Print.

2.
Modify the settings as needed, and then click OK.

98 To print an envelope or label

1.
On the Tools menu, point to Letters and Mailings, and click Envelopes and Labels.

2.
Click the Envelopes tab or the Labels tab.

3.
Type the address, and make any other necessary selections.

4.
Click Print.

99 To prevent widows and orphans

1.
Select the paragraphs you want to format.

2.
On the Format menu, click Paragraph to display the Paragraph dialog box, and click the Line and Page Breaks tab, if necessary.

3.
Select the Widow/Orphan control check box and the Keep lines together check box.

4.
Click OK.

99 To insert a page break

1.
Click to the left of the text where you want to add the page break.

2.
On the Insert menu, click Break to display the Break dialog box.

3.
In the Break types area, verify that the Page break option is selected, and then click OK.

99 To insert a section break

1.
Position the insertion point to the left of the text where you want to insert a section break.

2.
On the Insert menu, click Break to open the Break dialog box, and select the Next page option in the Section break types area.

3.
Click OK.

99 To insert a header

1.
On the View menu, click Header and Footer.

2.
Type the text you want to appear in the header.

3.
On the Header and Footer toolbar, click Switch Between Header and Footer.

4.
Type the text you want to appear in the footer.

5.
On the Header and Footer toolbar, click the Close Header and Footer button.

104 To insert and format page numbers

1.
On the Insert menu, click Page Numbers.

2.
Specify the Position and Alignment settings.

3.
Click the Format button.

4.
Click the down arrow to the right of the Number Format box, and click the number format you want.

5.
Select any other options you want to apply, and then click OK.

6.
Click OK.

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