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Quick Reference > Chapter 2 Editing and Proofreading Documents

Chapter 2 Editing and Proofreading Documents

Page 26 To select a word

Double-click the word.

26 To select a line

Click the selection area to the left of the line.

26 To select a sentence

Click anywhere in the sentence while holding down the key.

26 To select a paragraph

Double-click the selection area to the left of the paragraph.

Triple-click anywhere in the paragraph.

26 To delete text

Select the text and click or .

26 To undo or redo a command

On the Standard toolbar, click the Undo or Redo button.

26 To undo or redo multiple commands

1.
Click the down arrow to the right of the Undo or Redo button.

2.
Select the actions you want to undo, and click once.

26 To copy or cut and paste text

1.
Select the text.

2.
On the Standard toolbar, click the Copy or Cut button, place the insertion point, and click Paste.

26 To paste text

1.
Position the insertion point where you want the cut or copied text to appear.

2.
On the Standard toolbar, click the Paste button.

32 To create text abbreviations using AutoText

1.
On the Tools menu, click AutoCorrect Options.

2.
Enter information in the appropriate text boxes to create your abbreviations, and click OK.

32 To insert a date or time field

1.
On the Insert menu, click Date and Time.

2.
Click the date or time format you want, and click OK.

36 To use the thesaurus

1.
Double-click the word you want to replace.

2.
On the Tools menu, click Language, and then click Thesaurus.

3.
Click the down arrow to the right of the word you want to insert in place of the selected word, and click Insert.

38 To arrange text using Outline view

1.
On the View menu, click Outline.

2.
Change the level of text or headings by clicking the Promote or Demote button on the Outlining toolbar.

3.
Move headings up or down by clicking the Move Up or Move Down button on the Outlining toolbar.

42 To use the Find and Replace feature for quick text replacement

1.
On the Edit menu, click Replace.

2.
Specify the text you want to find and the text you want to replace it with.

3.
Click Find Next.

4.
Click Replace to replace the first instance of the text, Replace All to replace all instances, or Find Next to leave that instance unchanged and move to the next instance.

5.
Click Close to close the dialog box.

45 To check spelling and grammar

1.
On the Standard toolbar, click the Spelling and Grammar button.

2.
In the Spelling and Grammar dialog box, click the appropriate buttons to correct the errors Word finds or to add words to the custom dictionary or AutoCorrect list.

3.
Click OK when Word reaches the end of the Spelling and Grammar check.

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