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Chapter 13. Increasing Efficiency > Creating a Macro to Automate a Task

Creating a Macro to Automate a Task

When performing a task requires a series of commands, you can create a macro to automate the process, which will reduce the number of steps involved in a task and save you time. A macro is a recorded series of commands (keystrokes and instructions) that are treated as a single command.


You can use macros to automate many tasks in Word, such as creating form letters, inserting AutoText, formatting text, creating tables, and turning command options on and off. For example, suppose The Garden Company uses a special design for tables or charts that appear in marketing materials and correspondence. Instead of employees having to manually create and format a table—insert it, add shading and borders, apply character formatting to column and row headings, and then adjust the line spacing—each time they write a new document, a macro, executed at the click of a button, could perform all these steps, saving time and reducing the chances of error.


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