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Chapter 2. Editing and Proofreading Documents > Finding and Replacing Text

Finding and Replacing Text

One way to ensure that the text in your documents is consistent and accurate is to use Word’s Find command to search for every instance of a particular word or phrase. For example, the marketing director of The Garden Company might search for every instance of The Garden Map Kit to check that the capitalization is correct. If you know that you want to substitute one word or phrase for another, you can use the Replace command to find each occurrence of the text you want to change and replace it with different text.


Clicking the Find command on the Edit menu displays the Find tab of the Find and Replace dialog box, and clicking the Replace command displays the Replace tab, which is similar to the Find tab but has more options. After you enter the text you want to find in the “Find what” text box, you can click the Find Next button to locate the next occurrence of that text. On the Replace tab, you can then use the following buttons:


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