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Chapter 11. Creating Form Letters and La... > Merging the Data with the Form Lette...

Merging the Data with the Form Letter

After you set up a data source and enter merge fields into a main document, you are ready to merge them to create one merged document for each data source record used. These merged documents are either sent directly to the printer or they are merged one after the other into a new document, separated by page breaks. The length of the new document depends on the length of the main document and the number of records being used from the data source. If the main document is two pages long and ten records are being used from the data source, the new document is 20 pages long. You can edit the new document to personalize individual copies of the main document before sending them to the printer, and you can save it.


In this exercise, you will review merged data, add a merge field to personalize a sentence in the body of a letter, and then merge letters into a new document containing one personalized copy of the letter for each recipient.


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