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Chapter 11. Creating Form Letters and Labels > Preparing the Form Letter

Preparing the Form Letter

The most common type of main document used in the mail merge process is the form letter. This type of document typically contains merge fields for the name and address of each recipient along with text that is the same in all the letters. Each merge field corresponds to a piece of information in the data source. It appears in the main document with guillemet characters (« and ») around it. For example the «Address Block» merge field corresponds to name and address information in the data source.


You can create a form letter in two ways: by inserting merge fields into an existing main document, or by creating a new main document as you work through the steps of the Mail Merge Wizard. In either case, you enter the text that will be common to all the letters and then insert the merge fields that will be replaced by the variable information.


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